Meeting scheduling
Asked as “meeting scheduling tool for sales teams”, and as “appointment scheduling software”, on behalf of a mid-market B2B software company. 58 first choices recorded across the direct, paraphrase, budget and scale prompts, six models each.
Standing · first-choice share
36%
Contested · Chili Piper 26%
36Calendly26Chili Piper17HubSpot Meetings21others
36% of first choices, contested.
Since September 2026▼−20Since September 2026: 59% → 39%, −20 points. Past the 12-point floor: movement. Read over the models both editions asked.Calendly held the lead, −20 points on 59%, past the floor.
The standing
Share is the count of first choices across the direct, paraphrase, budget and scale prompts, over all six models, for a mid-market B2B software company. Ordered by share.
ProductFirst-choice shareNegative rateLabelsQuadrantSince September 2026
01
Calendly36%21%72endorsed leader▼−20Since September 2026: 59% → 39%, −20 points. Past the 12-point floor: movement. Read over the models both editions asked.59% → 39%
Calendly36%21%72endorsed leader▼−20Since September 2026: 59% → 39%, −20 points. Past the 12-point floor: movement. Read over the models both editions asked.59% → 39%02
Chili Piper26%22%40accepted challenger▲+14Since September 2026: 12% → 27%, +14 points. Past the 12-point floor: movement. Read over the models both editions asked.12% → 27%
Chili Piper26%22%40accepted challenger▲+14Since September 2026: 12% → 27%, +14 points. Past the 12-point floor: movement. Read over the models both editions asked.12% → 27%03
HubSpot Meetings17%6%48accepted challenger▲+2Since September 2026: 14% → 16%, +2 points. Inside the 12-point floor: within noise. Read over the models both editions asked.14% → 16%
HubSpot Meetings17%6%48accepted challenger▲+2Since September 2026: 14% → 16%, +2 points. Inside the 12-point floor: within noise. Read over the models both editions asked.14% → 16%04
Cal.com3%0%29accepted challenger▼−2Since September 2026: 4% → 2%, −2 points. Inside the 12-point floor: within noise. Read over the models both editions asked.4% → 2%
Cal.com3%0%29accepted challenger▼−2Since September 2026: 4% → 2%, −2 points. Inside the 12-point floor: within noise. Read over the models both editions asked.4% → 2%05
RevenueHero3%0%16accepted challenger=heldSince September 2026: 4% → 4%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.4% → 4%
RevenueHero3%0%16accepted challenger=heldSince September 2026: 4% → 4%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.4% → 4%06
OnceHub2%0%10accepted challenger▲+2Since September 2026: 0% → 2%, +2 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 2%
OnceHub2%0%10accepted challenger▲+2Since September 2026: 0% → 2%, +2 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 2%07
Google Calendar Appointment Scheduling Lab in the set2%29%14criticized challenger▲+2Since September 2026: 0% → 2%, +2 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 2%
Google Calendar Appointment Scheduling Lab in the set2%29%14criticized challenger▲+2Since September 2026: 0% → 2%, +2 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 2%Show the five products at 0%, ordered by negative rate
12
Doodle0%44%16criticized challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%
Doodle0%44%16criticized challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%11
Zoho Bookings0%9%11accepted challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%
Zoho Bookings0%9%11accepted challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%09
Microsoft Bookings0%6%18accepted challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%
Microsoft Bookings0%6%18accepted challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%08
Acuity Scheduling0%5%20accepted challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%
Acuity Scheduling0%5%20accepted challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%10
SavvyCal0%0%14accepted challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%
SavvyCal0%0%14accepted challenger=heldSince September 2026: 0% → 0%, ±0 points. Inside the 12-point floor: within noise. Read over the models both editions asked.0% → 0%The floor is 12 points of share, measured: how far the models move a leader on their own when the same questions are asked twice with nothing changed. A larger change is movement; a smaller one is noise, and both are shown. How the floor is measured
Bars are the share of first choices, 0 to 100Every product with at least 10 labels here. Every product name links to its product page.
Google Calendar Appointment Scheduling is made by Google, whose model Gemini 3.1 Pro is in the set. On the four share prompts that model made it the first choice zero times of 4; the other five models zero times of 20. Lab treatment is defined on the method page; the row is marked, not excluded.
All ten head-to-head pages: the top five products, each against each
Recommended versus criticized
Every product with at least 10 labels here, on both axes. The 30% line names a quadrant, not the verdict above: that one needs more than 40%.
Criticized challengerCriticized default
Negative label rate →
010203040506070809101112Accepted challengerEndorsed leader
0%First-choice share → · lines at 30% share and 25% negative50%
Key
01Calendly36%
Calendly36%02Chili Piper26%
Chili Piper26%03HubSpot Meetings17%
HubSpot Meetings17%04Cal.com3%
Cal.com3%05RevenueHero3%
RevenueHero3%06OnceHub2%
OnceHub2%07Google Calendar Appointment Scheduling2%
Google Calendar Appointment Scheduling2%08Acuity Scheduling0%
Acuity Scheduling0%09Microsoft Bookings0%
Microsoft Bookings0%10SavvyCal0%
SavvyCal0%11Zoho Bookings0%
Zoho Bookings0%12Doodle0%
Doodle0%What they warned about
A high negative share on a product with few labels is a warning. A low share on a product with many labels is salience, not sentiment.
Calendly21%
15 of 72 labels negative · 9 of 6 models
“Calendly gets pricey for teams (sharp jumps to $10+/user/month); limited customization or integrations in lower plans frustrate some users.” Grok 4.20, negative prompt
Chili Piper22%
9 of 40 labels negative · 8 of 6 models · 4 hard negative
“What to avoid on a limited budget ... Chili Piper ... has a platform fee on top of per-user licensing.” Muse Glimmer 30B, budget prompt
Doodle44%
7 of 16 labels negative · 6 of 6 models · 3 hard negative
“Doodle is explicitly flagged for **"Aggressive upselling"** and **"Expensive"** in a comparison roundup” Perplexity Sonar, negative prompt
HubSpot Meetings6%
3 of 48 labels negative · 3 of 6 models · 1 hard negative
“"### 7. HubSpot Meetings ❌ Worst 0/5 for non-sales use."” Muse Glimmer 30B, negative prompt
What they cite
Citations exist only for the models that return a source list: fourteen of the six in this edition.
Sites the answers cite
77 of 84 answers in this category came back with a source list, from 14 of 6 models: citations where the model returns them, or the search results it consulted. 1002 links across 219 sites, every framing counted. Ranked by the number of answers carrying the site or page. None of the 36 answers across every segment cited this index's own page for the category.
vendor site · Calendly44 answers · 81 citations · 11 models
vendor site · HubSpot43 answers · 101 citations · 13 models
vendor site · Albato31 answers · 32 citations · 12 models
vendor site · RevenueHero29 answers · 38 citations · 13 models
vendor site · Cal.com25 answers · 51 citations · 11 models
vendor site · Guideflow19 answers · 24 citations · 10 models
vendor site · Zoho19 answers · 24 citations · 9 models
19 answers · 20 citations · 9 models
18 answers · 18 citations · 8 models
vendor site · ZoomInfo14 answers · 17 citations · 9 models
vendor site · Zapier14 answers · 15 citations · 7 models
14 answers · 14 citations · 10 models
Pages the answers cite
The ten pages named in the most answers, by full address. A page here is one the models returned with a recommendation, not one the index endorses.
30 answers · 12 models
26 answers · 8 models
20 answers · 7 models
19 answers · 10 models
19 answers · 9 models
18 answers · 9 models
17 answers · 9 models
17 answers · 8 models
17 answers · 9 models
14 answers · 11 models
Search against answers
Each company's standing in the answers beside its site's footprint in Google search, one row a site: the products the models named on it with their shares, and the share they add up to; monthly searches on Google, and DataForSEO's estimate of AI search demand (modeled from search signals, directional, not a count of queries to any assistant), for the most-searched of the company's and its products' names (the name is in each row's hover text); estimated monthly organic visits to the site; and its best position in Google's top ten for “best meeting scheduling tool for sales teams”, “meeting scheduling tool for sales teams”. US estimates from DataForSEO and Google's Ads Transparency Center. A small company's site, or a mid-sized company's site for its flagship, is marked company; a product on a large parent's site (Google, Microsoft) has no site figures. A column with no figures for this category is left out, and an empty cell means none were seen, not none exist. Two measurements side by side: neither is read as the cause of the other.
| Company and products | Share | Own site cited | Name searches, Google | AI search demand, est. | Organic visits | Paid search a month, est. | Google ads, last 30 days | Best Google position |
|---|---|---|---|---|---|---|---|---|
| Calendly calendly.com | 36% | 219 | 368,000 | 2,824 | 292,858 | $34 | 5 | |
| Chili Piper chilipiper.com | 26% | 232 | 6,600 | 130 | 6,997 | $295 | 41 | |
| HubSpot parent site HubSpot Meetings 17%, HubSpot Sales Hub 5% | 22% | 693 | 368,000 | 9,776 | ||||
| Cal.com cal.com | 3% | 112 | 2,900 | 100 | 439,943 | 3 | 7 | |
| RevenueHero revenuehero.io | 3% | 67 | 720 | 1 | 1,187 | 5 | ||
| OnceHub oncehub.com | 2% | 25 | 4,400 | 67 | 9,082 | 7 | ||
| Google parent site Google Calendar Appointment Scheduling 2% | 2% | 31 | 12,100 | 138 | ||||
| TidyCal tidycal.com | 2% | 8 | ||||||
| ChiliCal | 2% | |||||||
| Calendly for Teams | 2% |
Google's top ten for the two searches hold 17 sites; 4 of them are among the sites the models cited here (blog.hubspot.com, cal.com, peoplemanagingpeople.com, pipeline.zoominfo.com). The first result for “best meeting scheduling tool for sales teams” is peoplemanagingpeople.com.
How they answered
Six framings of the same buying question, each sent to every model in a fresh session with search on. One row per model, so a row shows whether it held its answer under rewording, what it named when cost was the constraint, and what it argued against. Computed from the raw judge labels.ShowHide
How they answered
Six framings of the same buying question, each sent to every model in a fresh session with search on. One row per model, so a row shows whether it held its answer under rewording, what it named when cost was the constraint, and what it argued against. Computed from the raw judge labels.
ShowHideModelDirect“What is the best meeting scheduling tool for sales teams for a mid-market B2B company?”Paraphrase“Which appointment scheduling software would you recommend to a mid-sized B2B company?”Comparative“What are the top meeting scheduling tools and how do they differ?”Budget-constrained“What is the best meeting scheduling tool for sales teams for a company with a limited budget?”Scale-constrained“We are a 500 person company evaluating a meeting scheduling tool for sales teams. What should we look at?”Negative“Which meeting scheduling tools should I avoid or be cautious about?”
Claude Opus 5no first choiceno first choiceno first choiceno first choiceno first choicenothing named
Claude Opus 4.8no first choiceno first choiceno first choiceno first choiceno first choicenothing named
GPT-6 Astrano first choiceno first choiceno first choiceno first choiceno first choicenothing named
GPT-5.6 Solno first choiceno first choiceno first choiceno first choiceno first choicenothing named
Gemini 3.1 Prono first choiceno first choiceno first choiceno first choiceno first choicenothing named
Perplexity Sonar Prono first choiceno first choiceno first choiceno first choiceno first choicenothing named
Bold is the first choiceAlternatives are counted; the count opens them.What the answer argued against
The record
One row per call: the version string exactly as returned, whether the model searched, sources cited, and latency. Full answer text is in the free responses file. Download the record
Zero rows: every prompt, every model, every answer.
| Prompt | Model | Version string | Time (UTC) | Searched | Sources | Latency |
|---|
Normalization in this category
Every judgment call made between the raw labels and the numbers above, listed so it is visible and reversible.
ShowHide
Category-scoped readings
Acuity read as Acuity Scheduling
Google Calendar read as Google Calendar Appointment Scheduling
Google Calendar Appointment Schedules read as Google Calendar Appointment Scheduling
Google Calendar appointment schedules read as Google Calendar Appointment Scheduling
Google Calendar appointment slots read as Google Calendar Appointment Scheduling
HubSpot read as HubSpot Meetings
HubSpot Free Meeting Scheduler read as HubSpot Meetings
HubSpot"s meeting scheduler read as HubSpot Meetings
HubSpot's Meeting Scheduler read as HubSpot Meetings
Unresolved, counted raw
Cal.com Free Tier
Calendly Free Plan
Calendly for Teams
CatchApp Meeting Scheduler
Doxy.me
Fellow.app
Find a Time
Google Calendar Appointments
Google Calendar Scheduling
Kareo
LettuceMeet
Savvy.com
TimeTap
Discontinued, still offered
No shut-down product was recommended here.