Index › Revenue operations › September 2026 Edition

Proposal software

Asked as “proposal software”, and as “sales proposal and quote document tool”, on behalf of a mid-market B2B company. 45 first choices recorded across the direct, paraphrase, budget and scale prompts, twelve models each.

Standing

PandaDoc

Clear leader

49% of first choices, clear leader.

ShowinginAll 73 categories in the September 2026 Edition →

By buyer segment

The same question asked on behalf of a different buyer. Each standing is computed within its segment; they sit side by side and are never added together.

Small business

PandaDoc49%Clear leaderStanding →Mid-market

PandaDoc49%Clear leaderThis page Enterprise

PandaDoc23%ContestedStanding →

01The standing

Share is the count of first choices across the direct, paraphrase, budget and scale prompts, over all twelve models, for a mid-market B2B company. Ordered by share.

ProductFirst-choice shareNegative rateLabelsQuadrant

PandaDoc17%58endorsed leader

Proposify17%54accepted challenger

Qwilr7%44accepted challenger

Better Proposals15%34accepted challenger

DealHub6%18accepted challenger

Loopio11%18accepted challenger

Bonsai9%11accepted challenger

Proposable10%10accepted challenger

Show the two products at 0%, ordered by negative rate

GetAccept12%25accepted challenger

Responsive6%16accepted challenger

Bars are the share of first choices, 0 to 100Every product with at least 10 labels here. Every product name links to its vendor page.

Head to head

PandaDoc vs Proposify PandaDoc vs Qwilr Proposify vs Qwilr

Recommended versus criticized

Every product with at least 10 labels here, on both axes. The 30% line names a quadrant, not the verdict above: that one needs more than 40%.

Criticized challengerCriticized default

Negative label rate →

Accepted challengerEndorsed leader

0%First-choice share → · lines at 30% share and 25% negative60%

Key

PandaDoc49%

Proposify13%

Qwilr4%

Better Proposals2%

DealHub2%

Loopio2%

Bonsai2%

Proposable2%

GetAccept0%

Responsive0%

02What they warned about

Eight of twelve models held their first choice under the paraphrase. Claude Haiku 4.5, GPT-5.4 mini, Kimi K2 and GLM 4.7 FlashX changed. A high negative share on a product with few labels is a warning. A low share on a product with many labels is salience, not sentiment.

PandaDoc

17%

10 of 58 labels negative · 9 of 12 models

“**Avoid:** Tools like **PandaDoc** for government contracts, RFPs, or complex enterprise bids ... **PandaDoc** - Good for general sales proposals” GLM 4.7 FlashX, negative prompt

Proposify

17%

9 of 54 labels negative · 7 of 12 models · 3 hard negative

“Proposify — Multiple Critical Issues ... Proposify and SAP Ariba have the most severe and well-documented problems.” Kimi K2, negative prompt

Better Proposals

15%

5 of 34 labels negative · 5 of 12 models · 2 hard negative

“**Better Proposals** — Highest Concern ... Vendor lock-in / data hostage ... Fake/misleading integrations” DeepSeek V4 Flash, negative prompt

Qwilr

3 of 44 labels negative · 3 of 12 models

“Tools like **Qwilr** are incredibly modern... However, they require caution depending on your industry.” Gemini 3.5 Flash, negative prompt

03What they cite

Citations exist only for the models that return a source list: four of the twelve in this edition, and all six flagship models on the expanded tier.

Sites the answers cite

20 of 72 answers in this category came back with a source list, from 4 of 12 models: citations where the model returns them, or the search results it consulted. 6 of those lists are Google grounding redirects that name no site and are left out of the counts. 175 links across 75 sites, every framing counted. Ranked by the number of answers carrying the site or page. The other 8 models searched through a gateway that returned no source list on this edition.

qwilr.com

vendor site · Qwilr10 answers · 15 citations · 3 models

pandadoc.com

vendor site · PandaDoc8 answers · 9 citations · 3 models

autogenai.com

vendor site · AutogenAI6 answers · 8 citations · 2 models

betterproposals.io

vendor site · Better Proposals6 answers · 6 citations · 3 models

getaccept.com

vendor site · GetAccept6 answers · 6 citations · 2 models

proposify.com

vendor site · Proposify5 answers · 6 citations · 2 models

thedigitalprojectmanager.com

5 answers · 6 citations · 2 models

lindy.ai

vendor site · Lindy5 answers · 5 citations · 2 models

oneflow.com

vendor site · Oneflow4 answers · 4 citations · 2 models

zapier.com

vendor site · Zapier4 answers · 4 citations · 1 model

toolradar.com

3 answers · 6 citations · 1 model

inventive.ai

3 answers · 4 citations · 2 models

Pages the answers cite

The ten pages named in the most answers, by full address. A page here is one the models returned with a recommendation, not one the index endorses.

getaccept.com/blog/proposal-software

6 answers · 2 models

pandadoc.com/blog/proposal-software

6 answers · 2 models

lindy.ai/blog/proposal-software

5 answers · 2 models

qwilr.com/blog/best-proposal-software

5 answers · 2 models

thedigitalprojectmanager.com/tools/best-proposal-software

5 answers · 2 models

autogenai.com/blog/best-proposal-management-software

4 answers · 2 models

oneflow.com/blog/best-proposal-management-software

4 answers · 2 models

qwilr.com/blog/best-proposal-automation-software

4 answers · 2 models

zapier.com/blog/best-proposal-software

4 answers · 1 model

autobound.ai/blog/best-proposal-automation-tools-b2b-sales-teams

3 answers · 2 models

04How they answered

Six framings of the same buying question, each sent to every model in a fresh session with search on. One row per model, so a row shows whether it held its answer under rewording, what it named when cost was the constraint, and what it argued against. Computed from the raw judge labels.

ModelDirect“What is the best proposal software for a mid-market B2B company?”Paraphrase“Which sales proposal and quote document tool would you recommend to a mid-sized B2B company?”Comparative“What are the top proposal tools and how do they differ?”Budget-constrained“What is the best proposal software for a company with a limited budget?”Scale-constrained“We are a 500 person company evaluating a proposal software. What should we look at?”Negative“Which proposal tools should I avoid or be cautious about?”

Claude Haiku 4.5PandaDoc

Three alternatives

ClientPoint, DealHub, Proposable

PandaDoc, ProposifyChanged

Four alternatives

DealHub, Proposable, QuoteWerks, Qwilr

AutogenAI

Four alternatives

Loopio, PandaDoc, Proposify, Responsive

DocHipo, PandaDoc

Three alternatives

Better Proposals, Google Workspace, Proposify

no first choicenothing named

GPT-5.4 miniProposify

Two alternatives

Better Proposals, Quoter

DealHubChanged

Two alternatives

PandaDoc, Qwilr

PandaDoc

Four alternatives

Better Proposals, Ignition, Proposify, Qwilr

Proposify

Two alternatives

Better Proposals, Qwilr

no first choicenothing named

Gemini 3.5 FlashPandaDoc

Six alternatives

GetAccept, Loopio, Proposify, Qwilr, SiftHub, Trumpet

PandaDocHeld

Four alternatives

DealHub, GetAccept, HubSpot Commerce Hub & Quotes, Qwilr

against: Oracle CPQ, Salesforce CPQPandaDoc

Six alternatives

Better Proposals, GetAccept, Loopio, Proposify, Qwilr, SiftHub

Prospero

Five alternatives

Better Proposals, Canva, PandaDoc, Proposable, Zoho Invoice

no first choiceagainst: Better Proposals, Bidsketch, PandaDoc, Proposify, Qwilr

Perplexity SonarPandaDoc

One alternative

Proposify

PandaDocHeld

Four alternatives

DealHub, Proposify, QuoteWerks, Qwilr

PandaDoc

Five alternatives

Better Proposals, Loopio, Proposify, Qwilr, Responsive

Agiled, Better Proposalsagainst: PandaDocno first choicenothing named

Grok 4.1 FastPandaDoc

Two alternatives

GetAccept, Proposify

PandaDocHeld

Three alternatives

DealHub, Proposify, QuoteWerks

PandaDoc

Six alternatives

Better Proposals, GetAccept, Loopio, Proposify, Qwilr, Responsive

Bonsai, Proposally.ai

Three alternatives

Better Proposals, Jotform, Proposable

against: Canva, PandaDoc, Proposifyno first choiceagainst: Deltek Vantagepoint, PandaDoc, Proposify, SAP Ariba, talentproposals.online

Mistral SmallPandaDoc

Three alternatives

GetAccept, Proposify, Qwilr

PandaDocHeld

Three alternatives

Proposify, QuoteWerks, Qwilr

PandaDoc

Six alternatives

Better Proposals, Bonsai, GetAccept, Proposify, Qwilr, Responsive

FreelanceDesk

Five alternatives

AgencyPitch, Arpixa, Better Proposals, Bonsai, Proposal.biz

no first choiceagainst: Better Proposals, PandaDoc, Proposify

DeepSeek V4 FlashPandaDoc

Four alternatives

DealHub, Loopio, Proposify, Qwilr

PandaDocHeld

Four alternatives

DealHub, GetAccept, Proposify, Qwilr

PandaDoc

Five alternatives

Better Proposals, Loopio, Proposify, Qwilr, Responsive

PandaDoc

Two alternatives

Better Proposals, Bonsai

against: ProposifyLoopio

Two alternatives

Bidara, Responsive

against: GetAccept, PandaDoc, Proposifyagainst: Better Proposals, GetAccept

Llama 4 MaverickProposify

Three alternatives

Loopio, PandaDoc, Qwilr

ProposifyHeld

Two alternatives

Autobound, QuoteWerks

PandaDoc

Seven alternatives

Better Proposals, DealHub, Oneflow, Proposify, Prospero, Qwilr, Storydoc

PandaDoc

Two alternatives

Jotform, Proposify

no first choiceagainst: PandaDoc, Proposify, Qwilr

Qwen 3.7 FlashPandaDoc

Three alternatives

Loopio, Proposify, Qwilr

PandaDocHeld

Two alternatives

Proposable, Proposify

against: SeismicPandaDoc

Five alternatives

Better Proposals, Ignition, Proposify, Qwilr, Storydoc

Agiled

Two alternatives

PandaDoc, Prospero

against: Dubsado, HoneyBookno first choiceagainst: Adobe Acrobat Sign, DealHub, Microsoft Power Automate, Ramp CPQ, Salesforce CPQ, SharePointagainst: Better Proposals, Loopio, Microsoft Word, PandaDoc, Proposify, Qvidian, Responsive

Kimi K2PandaDoc, Qwilr

One alternative

Proposify

against: LoopioPandaDocChanged

Three alternatives

GetAccept, Proposify, Qwilr

PandaDoc

Eight alternatives

Better Proposals, Bonsai, Cobl, DealHub, GetAccept, Proposify, Qwilr, Storydoc

Proposally.ai, Prospero

Three alternatives

Bonsai, DocHipo, Jotform

no first choiceagainst: Better Proposals, Bidsketch, GetAccept, Nusii, PandaDoc, Proposable, Proposify, Qwilr, SAP Ariba

GLM 4.7 FlashXProposify, Qwilr

One alternative

PandaDoc

PandaDocChanged

Four alternatives

DealHub, GetAccept, Proposify, Qwilr

PandaDoc

Five alternatives

Better Proposals, GetAccept, Proposify, Qwilr, Storydoc

SoloTools

Three alternatives

Better Proposals, Jotform, PandaDoc

against: Bonsaino first choiceagainst: Dropbox Paper, Microsoft Word, PandaDoc

MiniMax M2.5PandaDoc

Two alternatives

Proposify, Qwilr

PandaDocHeld

One alternative

Proposify

PandaDoc

Five alternatives

Better Proposals, GetAccept, Proposify, Qwilr, Responsive

Proposable, Proposally.ai

One alternative

PandaDoc

no first choiceagainst: talentproposals.online / beforewetalk.com

Bold is the first choiceAlternatives are counted; the count opens them.What the answer argued against

05The record

One row per call: the version string exactly as returned, whether the model searched, sources cited, and latency. Full answer text is in the free responses file. Download the record

Seventy-two rows: every prompt, every model, every answer.

Prompt	Model	Version string	Time (UTC)	Searched	Sources	Latency
Direct recommendation	Claude Haiku 4.5	`claude-haiku-4-5-20251001`	2026-09-15 00:36	yes	9	9 s
Direct recommendation	GPT-5.4 mini	`gpt-5.4-mini-2026-03-17`	2026-09-15 00:46	yes	3	4 s
Direct recommendation	Gemini 3.5 Flash	`gemini-3.5-flash`	2026-09-14 23:55	yes	18	29 s
Direct recommendation	Perplexity Sonar	`sonar`	2026-09-15 03:08	yes	20	6 s
Direct recommendation	Grok 4.1 Fast	`spacexai/grok-4.1-fast-non-reasoning via vertex`	2026-09-15 05:03	yes	0	6 s
Direct recommendation	Mistral Small	`mistral/mistral-small via mistral`	2026-09-15 01:39	yes	0	11 s
Direct recommendation	DeepSeek V4 Flash	`deepseek/deepseek-v4-flash via fireworks`	2026-09-15 01:08	yes	0	22 s
Direct recommendation	Llama 4 Maverick	`meta/llama-4-maverick via bedrock`	2026-09-15 02:50	yes	0	1 s
Direct recommendation	Qwen 3.7 Flash	`alibaba/qwen3.7-flash via alibaba`	2026-09-15 01:08	no	0	37 s
Direct recommendation	Kimi K2	`moonshotai/kimi-k2 via novita`	2026-09-14 23:57	yes	0	29 s
Direct recommendation	GLM 4.7 FlashX	`zai/glm-4.7-flashx via zai`	2026-09-15 04:17	yes	0	53 s
Direct recommendation	MiniMax M2.5	`minimax/minimax-m2.5 via minimax`	2026-09-15 00:24	yes	0	13 s
Paraphrase	Claude Haiku 4.5	`claude-haiku-4-5-20251001`	2026-09-14 23:51	yes	14	12 s
Paraphrase	GPT-5.4 mini	`gpt-5.4-mini-2026-03-17`	2026-09-14 23:56	yes	4	6 s
Paraphrase	Gemini 3.5 Flash	`gemini-3.5-flash`	2026-09-15 02:11	yes	14	19 s
Paraphrase	Perplexity Sonar	`sonar`	2026-09-15 02:42	yes	20	5 s
Paraphrase	Grok 4.1 Fast	`spacexai/grok-4.1-fast-non-reasoning via vertex`	2026-09-15 04:57	yes	0	6 s
Paraphrase	Mistral Small	`mistral/mistral-small via mistral`	2026-09-15 04:55	yes	0	7 s
Paraphrase	DeepSeek V4 Flash	`deepseek/deepseek-v4-flash via fireworks`	2026-09-14 23:28	yes	0	25 s
Paraphrase	Llama 4 Maverick	`meta/llama-4-maverick via bedrock`	2026-09-15 01:40	yes	0	1 s
Paraphrase	Qwen 3.7 Flash	`alibaba/qwen3.7-flash via alibaba`	2026-09-15 00:43	yes	0	37 s
Paraphrase	Kimi K2	`moonshotai/kimi-k2 via novita`	2026-09-15 04:30	yes	0	42 s
Paraphrase	GLM 4.7 FlashX	`zai/glm-4.7-flashx via zai`	2026-09-15 05:07	yes	0	18 s
Paraphrase	MiniMax M2.5	`minimax/minimax-m2.5 via minimax`	2026-09-15 02:20	yes	0	17 s
Comparative	Claude Haiku 4.5	`claude-haiku-4-5-20251001`	2026-09-15 02:23	yes	9	8 s
Comparative	GPT-5.4 mini	`gpt-5.4-mini-2026-03-17`	2026-09-15 04:42	yes	6	17 s
Comparative	Gemini 3.5 Flash	`gemini-3.5-flash`	2026-09-15 01:43	yes	18	23 s
Comparative	Perplexity Sonar	`sonar`	2026-09-15 00:58	yes	20	8 s
Comparative	Grok 4.1 Fast	`spacexai/grok-4.1-fast-non-reasoning via vertex`	2026-09-14 23:43	yes	0	7 s
Comparative	Mistral Small	`mistral/mistral-small via mistral`	2026-09-15 01:26	yes	0	7 s
Comparative	DeepSeek V4 Flash	`deepseek/deepseek-v4-flash via deepinfra`	2026-09-14 23:57	yes	0	43 s
Comparative	Llama 4 Maverick	`meta/llama-4-maverick via bedrock`	2026-09-15 04:43	yes	0	2 s
Comparative	Qwen 3.7 Flash	`alibaba/qwen3.7-flash via alibaba`	2026-09-14 23:58	yes	0	23 s
Comparative	Kimi K2	`moonshotai/kimi-k2 via novita`	2026-09-15 00:29	yes	0	32 s
Comparative	GLM 4.7 FlashX	`zai/glm-4.7-flashx via zai`	2026-09-14 23:02	yes	0	17 s
Comparative	MiniMax M2.5	`minimax/minimax-m2.5 via minimax`	2026-09-15 02:23	yes	0	13 s
Budget constrained	Claude Haiku 4.5	`claude-haiku-4-5-20251001`	2026-09-15 03:25	yes	8	7 s
Budget constrained	GPT-5.4 mini	`gpt-5.4-mini-2026-03-17`	2026-09-14 23:26	yes	3	4 s
Budget constrained	Gemini 3.5 Flash	`gemini-3.5-flash`	2026-09-15 01:14	yes	21	28 s
Budget constrained	Perplexity Sonar	`sonar`	2026-09-15 04:19	yes	20	9 s
Budget constrained	Grok 4.1 Fast	`spacexai/grok-4.1-fast-non-reasoning via vertex`	2026-09-15 03:42	yes	0	7 s
Budget constrained	Mistral Small	`mistral/mistral-small via mistral`	2026-09-15 05:02	yes	0	8 s
Budget constrained	DeepSeek V4 Flash	`deepseek/deepseek-v4-flash via fireworks`	2026-09-15 01:14	yes	0	12 s
Budget constrained	Llama 4 Maverick	`meta/llama-4-maverick via bedrock`	2026-09-15 04:11	yes	0	2 s
Budget constrained	Qwen 3.7 Flash	`alibaba/qwen3.7-flash via alibaba`	2026-09-14 23:53	yes	0	30 s
Budget constrained	Kimi K2	`moonshotai/kimi-k2 via novita`	2026-09-15 02:02	yes	0	19 s
Budget constrained	GLM 4.7 FlashX	`zai/glm-4.7-flashx via zai`	2026-09-15 02:40	yes	0	93 s
Budget constrained	MiniMax M2.5	`minimax/minimax-m2.5 via minimax`	2026-09-15 04:42	yes	0	9 s
Scale constrained	Claude Haiku 4.5	`claude-haiku-4-5-20251001`	2026-09-15 04:21	no	0	5 s
Scale constrained	GPT-5.4 mini	`gpt-5.4-mini-2026-03-17`	2026-09-15 03:43	no	0	4 s
Scale constrained	Gemini 3.5 Flash	`gemini-3.5-flash`	2026-09-15 03:43	yes	9	25 s
Scale constrained	Perplexity Sonar	`sonar`	2026-09-15 04:34	yes	19	6 s
Scale constrained	Grok 4.1 Fast	`spacexai/grok-4.1-fast-non-reasoning via vertex`	2026-09-15 02:22	yes	0	7 s
Scale constrained	Mistral Small	`mistral/mistral-small via mistral`	2026-09-15 01:48	no	0	4 s
Scale constrained	DeepSeek V4 Flash	`deepseek/deepseek-v4-flash via deepinfra`	2026-09-14 23:12	yes	0	39 s
Scale constrained	Llama 4 Maverick	`meta/llama-4-maverick via bedrock`	2026-09-15 01:00	yes	0	2 s
Scale constrained	Qwen 3.7 Flash	`alibaba/qwen3.7-flash via alibaba`	2026-09-15 02:40	no	0	39 s
Scale constrained	Kimi K2	`moonshotai/kimi-k2 via novita`	2026-09-15 01:15	yes	0	32 s
Scale constrained	GLM 4.7 FlashX	`zai/glm-4.7-flashx via zai`	2026-09-15 02:28	yes	0	21 s
Scale constrained	MiniMax M2.5	`minimax/minimax-m2.5 via minimax`	2026-09-15 04:59	yes	0	12 s
Negative framing	Claude Haiku 4.5	`claude-haiku-4-5-20251001`	2026-09-15 02:55	no	0	2 s
Negative framing	GPT-5.4 mini	`gpt-5.4-mini-2026-03-17`	2026-09-15 02:18	no	0	2 s
Negative framing	Gemini 3.5 Flash	`gemini-3.5-flash`	2026-09-15 01:32	yes	20	23 s
Negative framing	Perplexity Sonar	`sonar`	2026-09-15 02:11	yes	20	6 s
Negative framing	Grok 4.1 Fast	`spacexai/grok-4.1-fast-non-reasoning via vertex`	2026-09-15 03:14	yes	0	6 s
Negative framing	Mistral Small	`mistral/mistral-small via mistral`	2026-09-15 03:02	yes	0	8 s
Negative framing	DeepSeek V4 Flash	`deepseek/deepseek-v4-flash via deepinfra`	2026-09-14 23:20	yes	0	31 s
Negative framing	Llama 4 Maverick	`meta/llama-4-maverick via bedrock`	2026-09-15 02:29	yes	0	2 s
Negative framing	Qwen 3.7 Flash	`alibaba/qwen3.7-flash via alibaba`	2026-09-15 02:49	yes	0	50 s
Negative framing	Kimi K2	`moonshotai/kimi-k2 via novita`	2026-09-15 02:53	yes	0	44 s
Negative framing	GLM 4.7 FlashX	`zai/glm-4.7-flashx via zai`	2026-09-15 01:26	yes	0	104 s
Negative framing	MiniMax M2.5	`minimax/minimax-m2.5 via minimax`	2026-09-15 01:42	yes	0	14 s

Normalization in this category

Every judgment call made between the raw labels and the numbers above, listed so it is visible and reversible.

Category-scoped readings

None. Every name in this category resolved on its own.

Unresolved, counted raw

Arpixa

Bloom

Bookipi Proposal AI

DocuSeal

Dropbox Paper

FreelanceDesk

Google Docs / Slides

HubSpot Commerce Hub & Quotes

Kintone

LibreOffice Writer

PandaDoc Free eSign

Piktochart

Proposal.biz

Ramp CPQ

SoloTools

talentproposals.online

talentproposals.online / beforewetalk.com

Discontinued, still offered

No shut-down product was recommended here.

Proposal software

By buyer segment

01The standing

Recommended versus criticized

02What they warned about

03What they cite

Sites the answers cite

Pages the answers cite

04How they answered

05The record

Normalization in this category

Also in revenue operations